A Legal entity is either a Company/organisation or a natural person capable and having the right to engage into contracts or commercial transactions. In IUCLID, a Legal entity is a specific element to store and manage Legal entity information. This information includes the name, the address and other contact details, the contact person(s), and Legal entity specific identification numbers which may help identifying it in an unambiguous manner, such as VAT or DUNS numbers. It also encompasses information on the location of its production and own use sites.

The Company/organisation may be:

You may need to report the same information multiple times to the regulatory authorities if you, for instance, appoint the same third party representative for a range of substances. In IUCLID, this is facilitated by the storage and the management of all Legal entity information in a local inventory, offering the possibility to enter the information only once in the database and re-use it as often as necessary. In the sections where you need to specify information on a Legal entity, you will be prompted by the system to select its name in a list.

This operation automatically creates a link to the Legal entity you have stored in the inventory in a previous step (see chapter D.9.4 Linking a Legal entity to a Substance, Mixture, Category, Template or Site).

With this principle, the Legal entity is managed independently from the variety of datasets it may be associated to. If a change is done in any of the fields of the Legal entity, it will affect all associated datasets.